XPRTS builds custom operational systems for law firms using Clio and Lawmatics. We do not sell templates or generic software installs. Every engagement is tailored to how your firm actually operates today — and where it needs to go next.
Our approach combines deep platform knowledge, real-world law firm operations experience, and disciplined project controls so your systems are built correctly the first time.
How Our Systems Work Is Structured
Because no two firms use Clio or Lawmatics the same way, our systems work is delivered through scoped, prepaid hourly engagements — not open-ended consulting.
Every engagement follows the same structure:
- Systems Assessment (required)
- Prepaid Hour Blocks for build and automation work
- Optional Ongoing Systems Management
This ensures clarity, predictable cost, and measurable outcomes.
Step 1: Systems Assessment (Required)
Before any build work begins, XPRTS conducts a comprehensive review of your current systems and workflows.
What We Review
- Clio configuration and matter structure
- Lawmatics pipelines and intake flows
- Intake → matter → billing handoff
- Automation gaps and bottlenecks
- Staff usage and adoption issues
- Reporting and KPI visibility
What You Receive
- Workflow and system map
- Identified inefficiencies and risks
- Prioritized improvement plan
- Recommended automation strategy
- Estimated hour ranges for implementation
Step 2: Prepaid Hourly Build Blocks
All systems work is performed using prepaid hour blocks tied to a defined scope of work. No ad-hoc hourly billing. No surprise invoices.
Standard Systems Build Hours
For configuration, setup, and core automation
- Clio setup and restructuring
- Lawmatics intake forms and pipelines
- Clio–Lawmatics integration
- Task and workflow automation
- Reporting and dashboards
- Staff role and permission configuration
Advanced Automation & AI-Ready Hours
For complex workflows and advanced logic
- Multi-path intake automation
- Practice-area-specific workflows
- After-hours intake logic
- AI intake integration readiness
- Cross-system orchestration
- Advanced reporting and performance tracking
Step 3: Optional Ongoing Systems Management
After your systems are built, many firms choose to retain XPRTS for ongoing optimization and support.
Systems Management Retainer
- Workflow refinements
- Automation updates
- New practice area builds
- Reporting enhancements
- Priority support
What Makes XPRTS Different
- Built inside a real, scaling U.S. law firm
- Attorney-only focus
- Deep Clio and Lawmatics expertise
- Systems designed for staff and AI to actually work
- Clear scope, pricing, and deliverables
We don’t just help you use software. We build operational infrastructure that controls revenue, responsiveness, and scale.
Who This Is Best For
- Firms struggling with intake conversion
- Firms with underutilized Clio or Lawmatics
- Firms hiring staff but lacking systems
- Firms preparing for AI intake or automation
- Founders tired of being the operational bottleneck
